CloudSpot Privacy Policy

Effective date: July 7, 2025

Table of Contents

1. Who’s This Policy ForAnd What Does It Cover?. 1

2.What is “Personal Information”?. 1

3.Personal Information We Collect And How We Collect It 2

4. HowWe Use Personal Information. 3

5. HowWe Share Personal Information. 4

6.Children’s Privacy. 5

7.Cookies And Online Tracking. 5

8.Your Rights And Choices. 6

9.Links To Third Party Sites. 6

10.Third Party Direct Marketing. 6

11.Security. 7

12.Residents of California, Colorado, and Virginia. 7

13.Data Subjects In The EEA, United Kingdom and Switzerland. 7

14.Changes To This Policy. 7

15.Contact Us. 7

1.  Who’sThis Policy For And What Does It Cover?

Cloud Spot Inc. (“Cloud Spot” or “we”) takes your privacy seriously.  This Privacy Policy(“Policy”) applies to users of our online “Services,” including photographers and their clients.  It describes how we may collect, use, and share your Personal Information.  It also explains related rights and choices you may have.  

Our Services include: our public website (www.cloudspot.io),and any other site, app or online service we offer that links or refers to thisPrivacy Policy.  

You may see other privacy notices when we collect your Personal Information for certain purposes. Those notices supplement this Policy.  

2.  What is “Personal Information”?

When we say “Personal Information,” we mean information that can reasonably be linked to a particular individual or their household.  Generally speaking, your Personal Information includes your unique identifiers (full name, phone number, email address, username, etc.), and information about your characteristics, conditions or behavior that is associated with one of your identifiers or could otherwise reasonably be linked to you.  

“Non-Personal Information,” on the other hand, has been anonymized, aggregated or de-identified such that it cannot reasonably be linked to a particular individual or their household.

3.  PersonalInformation We Collect And How We Collect It

Categories

The Personal Information we collect depends on the nature of your interaction with us or our Services, and may include:

·      Identifiers.Your contact information (such as first and last name, business name, address, email address, phone number) and other identifiers that are specific to you orthe computer or mobile device with which you access our Service (such as username, IP address, cookie ID and similar information).  

·      Financial information. Data to process payments and billing, such as payment card information, which is processed securely on our behalf by a trusted vendor.

·      Commercial information.  Data about what products or services you purchase, obtain or consider, or offer for sale.

·      Professionalor employment information.  If you would like to access the Services as a photographer, we may collect certain information related to your portfolio, clientele, and offerings.

·      Internet or other network activity.  Data you share with us via email, information about how you use the Service, social media content you share, interactions with our Service such as the pages that you visit and your preferences, and interactions with communications sent on our behalf.

·      Geolocation data.  Data that reflects your approximate location when you access or use ourServices.  

·      Audio, electronic, visual or similar information that you submit to our Services.

·      Account information: We collect data when photographers or users create or update their Cloud Spot accounts to accept orders and placed through the Services, or when a user sets up or updates their Cloud Spot account. For photographers, this may include your name, email, phone number, login name and password, address, profile picture, payment or banking information (including related payment verification information),driver’s license and other government issued documents (which may include identification numbers as well as birth date, gender, and photo). This also includes business and commercial information of photographers, including but not limited to emergency contact information, and user settings to provide services using the Services. 

·       Other categories disclosed to you at the point of collection.

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Collection Sources

From You When You Provide It.  We may collect Identifiers, Professional orEmployment Information or other Personal Information from you directly when you fill out a form on our site; offer or purchase photography services using our site; register an account; join our mailing list; place an order or make a purchase; sign a digital agreement with a studio, photographer, or customer, visitour office; interact with us at an event; or otherwise communicate with us.

Automatically From Your Device.  Like most online services, our Services automatically collect some information from users’ devices in order to make features function correctly, customize or improve the user experience, understand how the Service is being used, or measure the effectiveness of marketing efforts.  Some of this data maybe collected through the use of browser cookies, pixel tags or similar online tracking technologies, which are explained below.  In some cases, we limit this type of collection to Non-Personal Information. However, this data may include Personal Information such as onlineIdentifiers, Internet Activity and Commercial Information.

From Third Party Sources.  We may obtain information about you from other sources.  For example, we may collect Identifiers, Professional or Employment Information, or InternetActivity that you have chosen to share on social media platforms.  (To the extent you disclose such information through widely distributed media or on a public platform, we may not be required to treat it as Personal Information under applicable law.)

We may combine information collected from other sources with information collected from you or your device. To the extent the information, alone or in combination, constitutesPersonal Information, we will treat it as Personal Information as described in this Policy.

4.  How We Use Personal Information

We use Personal Information for the following purposes:

• To provide the Services to you;
• To maintain your account;
• To improve our Services and analyze how they are used;
• To secure our Services against fraud, malicious activity, or conduct that may violate our terms and conditions;
• To personalize and improve your experience with the Services;
• To provide you with information, products, or services that you request from us;
• To notify you about changes to our Service and any products or services we offer or provide through them;
• To contact you and provide you with help if you have a customer service issue;
• To contact you to fill out surveys and participate in other types of market research;
• To notify you of new products or services we think you might be interested in;
• To comply with our legal obligations;
• To secure our offices and other physical locations;
• In any other way we may describe when we collect the information; and
• For any other purpose with your consent.

We may use Non-Personal Information for any purpose.

5.  HowWe Share Personal Information

Vendors

We may share Personal Information with contractors, service providers, and other vendors who assist or support us in providing theServices.  Examples of these third party services may include hosting our website or platform, storing data, performing analytics, processing payments, or sending marketing communications.  Our agreements with vendors prohibit them from retaining, using or disclosing the PersonalInformation we share with them for any purpose other than providing services tous.  

Analytics or Marketing Partners  

We may share your Personal Information with analytics providers or marketing partners to measure performance of our Service or marketing efforts.  This sharing may involve the use of browser cookies and similar technologies placed through ourService by our partners, as explained here.  For example, when you visit our website, our partner’s Cookie may cause your browser to automatically send a request to our partner’s server and provide our partner with your IP address, otherIdentifiers, Device Information and Internet Activity.

Mandatory Disclosures And Legal Proceedings

We may have a legal obligation to disclose Personal Information to government authorities or other third parties pursuant to a valid regulatory request, subpoena or court order.  We may alsoneed to disclose and otherwise process your Personal Information in accordance with applicable law to prevent physical harm or financial loss, protect the vital interests of a person, enforce our various policies or terms of use, protect our property, services and legal rights, prevent fraud, support auditing, compliance and corporate governance functions, or comply with applicable law.

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Change In Control Or Merger

We may transfer your information in the event of the sale of substantially all of the assets of our business to a third-party or in the event of a corporate merger, consolidation, acquisition or reorganization. However, in such event, any acquirer will be subject to the provisions of our commitments to you or we will not disclose your information.

With Your Direction Or Consent

We will share your Personal Information with other third parties as you may director otherwise consent.

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6.  Children’sPrivacy

Our Services are not directed to children (individuals under the age of 18).  We do not knowingly collect, maintain, or process children’s Personal Information unless the child’s parent or guardian consents and provides the information.  If we determine that we have received a child’s Personal Information from a source other than the child’s consenting parent/guardian, we will immediately delete the information.

7.  CookiesAnd Online Tracking

What Are Cookies?

A browser cookie is a small piece of data that a website stores in your device’s browser.  It holds information that the site uses to function properly, remember your preferences, or personalize your experience.  A typical cookie contains a cookie ID, which is a unique string of characters used to identify your browser during the browsing session, or in some cases, during subsequent browsing sessions.  Cookies, cookie ID’s and similar pieces of data may be considered Personal Information (identifiers or internet activity)under applicable law.

Other online technologies, similar to cookies, may allow users to be identified and tracked across multiple browsing sessions, and in some cases tracked across different websites and apps for marketing or advertising purposes. These technologies include, but are not necessarily limited to, pixels, web beacons and scripts (collectively with browser cookies, “Cookies”).

How Cookies May Be Used On Our Services

Our Service uses “first party” Cookies, which are set by our web domain (cloudspot.io).  Our Service also uses some “third party”Cookies, which are set by other web domains associated with our vendors or partners.  This means that, when you visit our site, your browser may automatically connect to our vendor’s web server, as well as ours, and provide them with access to your online identifiers and information about how you use our site.  

Both First Party and ThirdParty Cookies may be used on our Services for the following purposes:

·      Essential: Essential Cookies are necessary for site security and to enable you to move around our site and use its features.

·      Preferences: Preference Cookies allow us to remember your preferences on the Service during a session or across sessions.
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·      Analytics: Analytics Cookies allow us to analyze use of our Service to evaluate and improve performance or marketing efforts.

·      Marketing:  Marketing Cookies may be used by our partners to deliver personalized adverting on our Services or other sites you visit.

Some of the Cookies used on our Services are related to Google tools we use, including GoogleAnalytics.  For more information, click here: https://policies.google.com/technologies/partner-sites?hl=en-US

We also use tools provided byMeta, including the Meta Pixel. For more information, click here: https://www.facebook.com/privacy/policy/.

How You Can Block Cookies

You can block, disable or delete cookies at any time by changing the settings in your browser. However, blocking, disabling, or deleting cookies may limit your ability to view all the pages of our site or other sites.  You can find more information about cookies and other options you may have for restricting them at www.cookiesandyou.com/, and www.aboutads.info/choices.

“Do Not Track” Signals

Your browser may offer a DoNot Track (DNT) setting.  If you turn that setting on, your browser sends a signal to websites indicating that you don’t want to be tracked over time or across third party sites.  We don’t currently respond to these signals because there is not yet a common understanding of how to process them or a consensus on what “tracking” means.

8.  Your Rights AndChoices

You may opt-out of our marketing emails by using the unsubscribe link provided in the email.

If you register a customer or photographer account, you can make changes to your information in account settings.

See Section7 for options to restrict Cookies.

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9.  LinksTo Third Party Sites

OurServices may contain links to third-party websites, products or services.  If you use these links, you will leave our site. Such links do not constitute or imply an endorsement, sponsorship or recommendation by us of the third party, the third-party website or the information contained therein, and we shall not be responsible or liable for your use thereof. Such use shall be subject to the terms of use and privacy policies applicable to those sites.

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10.  ThirdParty Direct Marketing

We don’t share PersonalInformation with third parties for their direct marketing purposes.

11.  Security

The security of your PersonalInformation is important to us, but remember that no method of transmission over the Internet, or method of electronic storage, is 100% secure.  While we strive to use commercially reasonable means to protect your Personal Information, we cannot guarantee its absolute security.

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12.  Residents ofCalifornia, Colorado, and Virginia

As of January 1, 2025, we do not meet the definition of a covered “business” under the California Consumer Privacy Act of 2018, as amended.  We also do not meet this definition under theColorado Privacy Act or the Virginia Consumer Data Protection Act. If and when we become a covered business under any of these Acts, we will update thisPolicy accordingly as part of ongoing compliance efforts.  

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13.  Data Subjects In TheEEA, United Kingdom and Switzerland

Cloud Spot is a Delaware corporation headquartered in Yorba Linda, California that does not have an office, employees or other establishment in the European Economic Area (EEA) or anyother country outside the United States (collectively, with EEA countries, the“Other Countries”).  Our Services are not targeted to natural persons in Other Countries. If you visit our website or contact us, your Personal Information will be processed in the United States—which has not received a finding of“adequacy” from the European Commission as referenced in Article 25 of theEuropean Union’s General Data Protection Regulation (GDPR)—and will be handled in accordance with this Policy and applicable U.S. law, unless we have agreed otherwise in writing with you or a third party you are affiliated with.

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14.  ChangesTo This Policy

We reserve the right to update or change our Privacy Policy at any time and you should check this Privacy Policy periodically.  Your continued use of theService after we post any modifications to the Privacy Policy on this page will constitute your acknowledgment of the modifications and your consent to abide and be bound by the modified Privacy Policy. If we make any material changes to this Privacy Policy, we will notify you either through the email address you have provided us, or by placing a prominent notice on our website.

15.  ContactUs

If you have any questions or concerns about this Policy, please contact us via support@cloudspot.io.

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